HRO Recruitment is a specialist traditional recruitment business. HRO Recruitment is a brand of HRO Personnel Sp. z o. o. HRO Personnel is a Human Resources service provider operating under number 6696.

We are working as a recruitment provider searching on our Client's behalf for a person in the following role:

Portfolio Management Office Analyst

This role facilitates the development and ongoing management of an optimized global Digital Infrastructure portfolio by supporting the Portfolio Lead in their activities, in ensuring senior management decisions lead to the fulfilment of strategic objectives through the delivery of programs, projects, services and other BAU activities. Primarily focus is on Resource Management, Finance Management, governance, project inception and reporting, in addition to general administration activities. A further breakdown is outlined below.

Key accountabilities:

Resource Management:

• Creation and tracking of Resource Requests (RR) & Work Requests (WR) within internal systems for all resources globally;
• Creation and tracking of non-requests (software’s) in ITCM: licenses, annual maintenance, subscriptions and services;
• Onboarding of new work requests and ensuring appropriate financial and technical coverage is available before passing for execution either as business as usual or project;
• Tracking contract end dates and ensuring all are renewed within a timely manner;
• Establishing strong relationships with the various central resourcing teams, particularly the Planning, Recourse & Enablement team and having the ability to escalate RRs when needed;
• Forecasting of resources and ensuring department strategy is in line with Business;
• Holding various 1:1s with the team ensuring that they are on track to meet original transition / conversion plans/forecasts and alignment to funding areas;
• On boarding / Off boarding of resources

Finance Management:

• Financial planning and budget forecast submissions;
• Responsible for liaising with various members of the team and ensuring that finance forecast are up to date

Clarity:

• Approving and tracking of timesheets, ensuring department is always compliant and chasing those who do not compliant on time;
• Responsible for sending and chasing completion of timesheets;
• Tracking and ensuring that all resources are billing to the right projects;
• Expert understanding of Clarity and Open Work Bench to ensure set up, forecasting, management and control of DI Overhead resourcing costs.

Reporting:

• Creation of material for various governance meetings which include strategic focus and delivery focus (fortnightly), including secretariat responsibilities;
• Collation of various data, analysis, understanding and presentation to various audiences;
• Monthly financial reporting.

Ad hoc:

• Creation/Input into monthly Digital Infrastructure Newsletter;
• Creation of materials and associated logistics for Quarterly DI Town Halls;
• Roll out and active promotion of good Portfolio, Programme and Project Management methods and practices (providing a consultancy service, where required i.e. coaching, guidance, advice etc);
• Ensuring all central requests are completed;
• Ensuring the team are compliant on mandatory training;
• Creation, management and updating of Business Continuity Plan and call cascade lists;
• Excellent Microsoft Office skills, particularly Excel and PowerPoint a must.

We offer:

• Stable job in a professional team;
• Interesting career path in an international organization;
• Consistent scope of responsibilities;
• Private health care, employees’ benefits;
• Contact with top IT technologies (Big Data, Hadoop, spark) available in the market;
• Work and Learn from teams with mature process and tools to ensure the best in class deliverables;
• Cultural exchange.

Please add the following clause to the end of your submitted CV: “I hereby consent for HRO Recruitment, a brand of HRO Personnel Sp. z o.o. with their head office in Warsaw at Puławska 182, to use my personal details hereby submitted for their recruitment process (documenting and processing personal information and forwarding said information to their clients within the structure of the client’s recruitment projects) in accordance with the Law on Protection of Personal Data (Dz. U. 2002 r. Nr 101 poz. 926) until I submit a written withdrawal of consent. I confirm that I was informed of the right to modify, access and protect my personal information.”

Portfolio Management Office Analyst