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Office Manager

Hays Poland

Kraków, małopolskie

Hays Poland

Office Manager

Kraków
Office Manager
Kraków
NR REF.: 1114235

Universal-Investment is the largest independent investment company in the German-spoken Europe and market leader in the areas of master-KVG and private label funds.

With its administration, insourcing and risk management services, the company focuses on the administration and structuring of funds, securities, real assets as well as alternative asset classes and offers complex risk management solutions.


Office Manager with German

Your new role:

Management of internal processes to ensure operational capability in the UI-Krakow office

These include in particular:
  • Space and occupancy planning within the areas rented by UI, i.e.
    • Creation and coordination of concepts
    • Coordination and execution of internal workplace relocations
    • Coordination and implementation of tasks in connection with occupational health and safety
  • Office management for the rented office space, i.e.
    • Acceptance/receipt of all issues that require fixing in the business premises.

Special Tasks:

Based on request from either the department head of Internal Organization or the Country head Poland.

Other Special Tasks:
Procurement and commissioning of orders within the scope of activities and the defined thresholds of the transferred tasks, provided that an approved budget is available which is not exceeded and the manager has been sufficiently involved in good time beforehand. Approval of (recurring) payment obligations within the framework of existing contractual obligations and approved budgets.

Other key tasks:

  • Management of service providers and ensuring service quality levels on the basis of existing contracts or service catalogues (in particular service providers, craftsmen and cleaning service providers)
  • Support in planning, monitoring and controlling costs (versus budget) and risks in relation to the business operations. These mainly include real estate costs (e.g. rental agreements), service agreements with external service providers and other costs.
  • Inventory and archiving control.

Qualifications, Experience/ Skills and Key Competencies:

Fluent English and German
Strong organization and / or project management skills
Hands on mentality
Good technical background

What we offer:
Employees at our company are encouraged to work independently, show commitment and be supportive. In our company, creativity and team spirit are actively practised. We offer our employees both personal and professional training opportunities and promote the individual strengths of each individual.
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Hays Poland

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