Office Coordinator/Receptionist
KatowiceOffice Coordinator/Receptionist
Katowice
NR REF.: 1151401
For my client we are looking for OFFICE COORDINATOR/RECEPTIONIST in a new Business Service Centre based in Katowice.
Key Accountabilities:
·Manage diary arrangements: making appointments; organising and prioritising schedules to accommodate meetings/conferences, and events; send and respond to invitations; coordinate booking of venues, hotels and restaurants.
·Manage all incoming and outgoing high level correspondence related to meetings, travel and conferences/events and general office activities, to ensure effective organisation and communication.
·Screen and prioritise mail and phone calls, researching and writing correspondence.
·Maintain accurate cataloguing and distribution of documents and digital information, filing and archiving; ensure all filing is up to date and maintained at regular intervals in accordance with good practice and legal/audit requirements.
·Process expense claims, payment requisition forms, and invoice approvals; liaise with clients, suppliers and other staff as required.
·Produce and amend executive reports and other documents with speed and accuracy
·Support and draft event and programme communications on request. Work closely with the Management team to help develop and maintain an appropriate communication style and 'tone of voice' for all centre communications
Experience Required:
·Bachelor’s degree or equivalent in relevant field (Administration, Business)
·Advanced administrative experience with the confidence and experience to work independently
·Excellent in communication skills and culture understanding
·Fluent in English
·Ability to operate without direction in the management of his/her tasks.
·Self-motivated to drive for high standards, and able to manage his/her own time efficiently
·Delivery focus and strong commitment to ensuring a positive customer service experience
·Excellent computer skills incl. MS Office
What you'll get in return:
·Challenging and exciting career in international environment
·Great possibility of further development
·Stable job in a team of professionals
·Attractive salary
·Employee’s benefits
What you need to do now:
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
Katowice
NR REF.: 1151401
For my client we are looking for OFFICE COORDINATOR/RECEPTIONIST in a new Business Service Centre based in Katowice.
Key Accountabilities:
·Manage diary arrangements: making appointments; organising and prioritising schedules to accommodate meetings/conferences, and events; send and respond to invitations; coordinate booking of venues, hotels and restaurants.
·Manage all incoming and outgoing high level correspondence related to meetings, travel and conferences/events and general office activities, to ensure effective organisation and communication.
·Screen and prioritise mail and phone calls, researching and writing correspondence.
·Maintain accurate cataloguing and distribution of documents and digital information, filing and archiving; ensure all filing is up to date and maintained at regular intervals in accordance with good practice and legal/audit requirements.
·Process expense claims, payment requisition forms, and invoice approvals; liaise with clients, suppliers and other staff as required.
·Produce and amend executive reports and other documents with speed and accuracy
·Support and draft event and programme communications on request. Work closely with the Management team to help develop and maintain an appropriate communication style and 'tone of voice' for all centre communications
Experience Required:
·Bachelor’s degree or equivalent in relevant field (Administration, Business)
·Advanced administrative experience with the confidence and experience to work independently
·Excellent in communication skills and culture understanding
·Fluent in English
·Ability to operate without direction in the management of his/her tasks.
·Self-motivated to drive for high standards, and able to manage his/her own time efficiently
·Delivery focus and strong commitment to ensuring a positive customer service experience
·Excellent computer skills incl. MS Office
What you'll get in return:
·Challenging and exciting career in international environment
·Great possibility of further development
·Stable job in a team of professionals
·Attractive salary
·Employee’s benefits
What you need to do now:
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
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