Management Assistant
Location: NetherlandsSIRE® is the market leader in Life Sciences recruitment. We believe the recruitment market needs to gear up in technology and continuous innovation. We like technology, in a Life Sciences market driven on science, we couldn’t stay behind; we drive Recruitment Science. Investing a majority of our turnover in technology enables us to use unique Resource Technologies. By using highly advanced algorithms, we enable our team of Resource & Data Strategists© to maintain the most advanced, detailed and complete Life Sciences network in Europe. This big data enables us to work Reverse Recruitment©: we first analyze the market in-depth before we go out to the market. Because we analyze the whole market, we can compare facts and data. This enables us to do Facts & Big Data Recruitment©, making sure we, or better yet, you find the right career!Our client is a professional Food organisation, based in Gelderland Netherlands.
• Organizing meetings & workshops locally & abroad including booking meeting rooms, venue sourcing, defining the program, arranging evening / team activities and logistics and ensuring technical set-up runs smoothly
• Managing a global network of internal & external stakeholders, point of reference for local teams & agency partners.
• Screening, redirecting and responding to mail as appropriate, and typing general correspondence emails and reports.
• Maintaining email distribution lists, contacts database and Org charts for the Global community. Using OneDrive to share team documents.
• Raising, tracking and closing of Purchase Orders in Ariba for the team, liaising with procurement & suppliers to ensure prompt payment.
• Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
• Responding to queries and requests for information from the global team, regional stakeholders, and within the category team on an ad hoc basis.
• Digital operational - working with excel, making data compilation & visualization, if possible, pivot tables
• Communication to teams (e.g. forwarding emails, sharepoints, newsletters, chatter, collection of information, etc)
• Processing expenses and invoices using relevant systems.
• Excellent written and oral communication skills, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
• Critically, the jobholder must be well organized, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels in and out of the organisation.
• English (speaking and writing) – any additional language is welcomed
• Experienced user of all Microsoft Office Applications including SharePoint
• Comfortable working in a virtual environment, embracing new ways of working in diverse teams
Are you interested and do want to apply for this role, please fill out your application via the apply button below and contact Robin Hiariej.
Role Description
The role requires an individual who is a self-starter and can interact regularly with an international network both internally and externallyResponsibilities
• Providing full support including diary, travel & meeting management across all time zones, travel planning, processing expenses, meeting agenda management, visitor and event management.• Organizing meetings & workshops locally & abroad including booking meeting rooms, venue sourcing, defining the program, arranging evening / team activities and logistics and ensuring technical set-up runs smoothly
• Managing a global network of internal & external stakeholders, point of reference for local teams & agency partners.
• Screening, redirecting and responding to mail as appropriate, and typing general correspondence emails and reports.
• Maintaining email distribution lists, contacts database and Org charts for the Global community. Using OneDrive to share team documents.
• Raising, tracking and closing of Purchase Orders in Ariba for the team, liaising with procurement & suppliers to ensure prompt payment.
• Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
• Responding to queries and requests for information from the global team, regional stakeholders, and within the category team on an ad hoc basis.
• Digital operational - working with excel, making data compilation & visualization, if possible, pivot tables
• Communication to teams (e.g. forwarding emails, sharepoints, newsletters, chatter, collection of information, etc)
• Processing expenses and invoices using relevant systems.
Requirements
• The role prefers proven experience as a Management Assistant or top level secretary and preferably experience working in a regional or global organisation.• Excellent written and oral communication skills, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
• Critically, the jobholder must be well organized, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels in and out of the organisation.
• English (speaking and writing) – any additional language is welcomed
• Experienced user of all Microsoft Office Applications including SharePoint
• Comfortable working in a virtual environment, embracing new ways of working in diverse teams
Are you interested and do want to apply for this role, please fill out your application via the apply button below and contact Robin Hiariej.
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