Administrative Coordinator
Location: NetherlandsSIRE Life Sciences® is the market leader in life science recruitment. We believe the recruitment market needs to gear up in technology and continues innovation. We like technology, in a life science market driven on science, we couldn’t stay behind; we drive Recruitment Science. Investing a majority of our turnover in technology enables us to use unique Resource Technologies. By using highly advanced algorithms, we enable our team of Resource & Data Strategists© to maintain the most advanced, detailed and complete Life Sciences network in Europe. This big data enables us to work Reverse Recruitment©: we first analyze the market in-depth before we go out to the market. Because we analyze the whole market, we can compare facts and data. This enables us to do Facts & Big Data Recruitment©, making sure we, or better yet, you find the right career!
THE COMPANY
Our client is a professional Pharmaceutical organization, based in Noord-Brabant Netherlands.
ROLE DESCRIPTION
Providing administrative support for Customer Services and Demand through the delivery of a variety of business services
RESPONSIBILITIES
- Serves as a primary contact for one or multiple departments and coordinates ongoing processes for the team:
- Screens and acts on incoming phone calls and e-mails; provides service and handles complaints
- Maintains distribution and personnel lists
- Coordinates mailings and courier/deliveries
- Manages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc.
- Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional material
- Manages the administrative aspects of relationships with outside vendors
- Participates in department project teams
- May provide training, guidance and orientation to new team members
- Ensures timely coordination of department members’ administrative needs:
- Manages calendars
- Coordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodations
- Organizes meeting rooms, including logistics, catering and equipment needs
- Prepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action items
- Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations
REQUIREMENTS
- Minimum 3 to 5 years related experience in administrative support role
- Experience using MS Office tools
- Fluency in local language and English
- Experience in similar or related disciplinary and/or international environment
- Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
- Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.
Are you interested and do want to apply for this role, please fill out your application via the apply button below and contact Rowin van der Zwaan.
