Administrative Coordinator
Location: NetherlandsSIRE Life Sciences® is the market leader in life science recruitment. We believe the recruitment market needs to gear up in technology and continues innovation. We like technology, in a life science market driven on science, we couldn’t stay behind; we drive Recruitment Science. Investing a majority of our turnover in technology enables us to use unique Resource Technologies. By using highly advanced algorithms, we enable our team of Resource & Data Strategists© to maintain the most advanced, detailed and complete Life Sciences network in Europe. This big data enables us to work Reverse Recruitment©: we first analyze the market in-depth before we go out to the market. Because we analyze the whole market, we can compare facts and data. This enables us to do Facts & Big Data Recruitment©, making sure we, or better yet, you find the right career!
THE COMPANY
Our client is a professional Biotechnology and Pharmaceutical organization, based in Noord-Brabant Netherlands.
You will be working at one of the early pioneers in the biopharmaceutical industry.
ROLE DESCRIPTION
As Administrative Coordinator you will be fully support the Leadership team. Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications. Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
This position is for 24 hours/ week. (It can be flexible)
RESPONSIBILITIES
• Prepare monthly reports by collecting and analysing information.
• Manage T&L (expense reports) for manager(s)
• Consolidate large amounts of information and develop concise presentation and message representation
• Support HR team with setting up job interviews, employee training, contracts, etc.
• Facilitate VISA application request/submission and processing for non-Dutch residents and travel to foreign countries
• Support Regulatory department and Law department (contracts, documents, notarisation etc.) globally
• Support Communication department
REQUIREMENTS
- Multiple years of experience (min 3-5 years) in secretarial support roles
- Experience with working in an international environment
- Strong attention to detail
- Hands-on and service minded
- Fluent in Dutch and English, both oral and written
- Self-confident and assertive in working with senior management
- Ability to maintain confidentiality
- Proactive/solution orientated approach
- Personal accountability to see matters through to completion
- Competent user of Microsoft Outlook, WORD, PowerPoint
- Writing Skills, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Travel Logistics, Verbal Communication
Are you interested and do want to apply for this role, please fill out your application via the apply button below and contact Rowin van der Zwaan.
