Payroll/ Intercompany Accountant

Gdansk

Payroll/ Intercompany Accountant
Gdansk
NR REF.: 1132963


We are looking for pro-active and detailed-oriented Intercompany accountant to be responsible for both AR activities including invoicing of customers, internal transactions and credit notes as well as AP activities including payments and month-end closing in the PtP process, again specifically dealing with Intercompany transactions.

You will be part of a team that thrives by operating the best department; offering the best services and continuously focusing on process improvements. As an employee with us, you will also be part of a diverse business & finance environment.

In your daily work, you will work with intercompany invoicing, operational master data management and project invoicing as well as AP and Project Invoicing. As an Intercompany Accountant you are also responsible for validating that the systems are running as required to operate your job and deliver the services requested by all customers.

Your key responsibilities include:

• Process transactional activities and queries and own the performance of these
• Process queries, issues and open items from buyers and vendors in a timely and service-minded manner
• Deliver service in line with agreed controls, policies and procedures
• Identify opportunities for process improvement and support the design and implementation of process improvements – if required
• Build good working relationships with colleagues inside and outside the department
• Communication of ICP function related business issues with internal functions
• Processing AR and AP in compliance with financial policies and procedures for Intercompany transactions

Specific AR- Intercompany responsibilities include;

• Master Data responsibilities on all elements of the intercompany process (customer, contracts, suppliers, bank related information etc)
• Perform all tasks related to the intercompany invoicing function, including:
  • Invoicing, Credit Note management, Payment receipt processing, reconciliation
  • Reconciling the AR ledger to ensure that all payments are accounted for and properly posted
  • Resolving valid or unauthorized deductions by following pending deductions procedures
  • Sending statements to customers on regular basis, obtaining payment confirmation before invoices fall due
  • Investigating and resolve customer queries
  • Verifying discrepancies by and resolve clients’ billing issue
  • Generation and maintenance of monthly and ad hoc accounting reports:
    • A/R aging and exception reporting & Customer account analysis.
    • Generate monthly, quarterly or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activities

Specific Intercompany Payroll responsibilities include:

• Performing all Payroll invoicing related tasks (Payroll)
  • Reconciling the GL to the Payroll System
  • Internal Invoicing / Accruals of Payroll Costs

Specific AP- Intercompany responsibilities include:

• Perform all tasks related to the AP function, including:
  • Importing invoices into an Invoice Management System and process these and escalate to relevant parties if invoices are left unprocessed
  • Conducting automatic and manual matching activities of invoices against PO and GR when relevant
  • Contacting the supplier for proof of delivery if the GR (good receipt) is not made 5 days after the IR (invoice-receipt)
  • Notifying the warehouse to investigate the GR issue, if the supplier has a delivery confirmation note
  • Post surcharges as a manual line on invoice to enable matching of the invoice against PO
  • Set invoice ready for payment when matched or approved
  • Responsible for all steps in the credit notes process with involvement of the buyers and project managers when relevant

Specific Period End - Intercompany responsibilities include

• Performing all month end settlements and accruals required for the intercompany balances
• Controlling ICP balances in the Financial Reporting System and making sure all dimensions of the transactions reconcile

Training and competencies:

• 3+ years of experience in Accounting
• Experience in working with intercompany transactions,
• Experience in working in international environments (preferably experience from non SSC setup)
• Knowledge of the AR/AP processes and policies and full ability to apply these in the daily work
• Full professional proficiency of written and oral English required
• Experience with MS Office, especially Excel, and ERP systems
• Results and solution oriented with an ability to work within a global environment
• Good customer service skills and interpersonal skills
• Strong analytical and communication skills
• Act proactively to improve own work and team work
• Good at working independently and stay focused
• Able to work under pressure to strict deadlines
• Proactive with a strong drive and integrity
• Sound judgment, able to work with limited supervision
• High degree of attention to detail
• Willing to travel (although limited travel is expected) and International mind-set