German Payroll Lead Administrator

Wrocław

German Payroll Lead Administrator
Wrocław
NR REF.: 1102427

The Country specific Payroll Lead Administrator Payroll will have overall responsibility for executing payroll in Continental Europe. The Paymaster primary focus is to perform this job as an individual contributor The Paymaster:

• Ensures on-time 100% accurate monthly payroll for employees within their remit across multiple legal entities within their country
• Ensures that all statutory regulations and payments to third parties including regulatory and taxing bodies are in compliance with country law. Advises Country Managers and Senior HR Business Partners on all tax matters related to payroll and benefit provisioning within their remit.
• Ensures that Salary and Wages associated with all payroll and benefit related payments are accurate and properly posted to the correct General Ledger Accounts and ultimately to the P&L and Balance Sheets for multiple legal entities within the country of their remit. Works closely with the Country Financial Controllers.
• Ensures robust operating procedures and controls are in place for all transactions that feed ultimately into payroll to ensure compliance to internal and external audit and regulatory bodies.

Responsibilities:

• Execute and oversee on-time, accurate monthly payroll to all employees within remit.
• Ensure timely, authorized input from a multitude of sources in a tight window to prepare and submit base salary, one time incentive, variable pay elements and life-change/benefit related actions to payroll vendor(s) in accordance with pay calendars. Review Net Salary calculations as part of pre-payroll validations.
• Ensure that the PeopleSoft system of record matches related pay data. Run PeopleSoft HR queries. Review and resolve differences prior to pay. Release and validate employee payment files directly to banking partners within remit.
• Ensure employee pay statements are accurate and distributed timely. Receive, research and respond to all employee related enquiries. Liaise with HR Business Partners, Benefit and Compensation Administration, EMEA Central Services and Global Variable Compensation Operations on all activities associated with Pay.
• Meet all regulatory, tax, compliance, internal and external filings, third party payments and reporting requirements on a monthly and annual basis for all payroll and employee benefits for all legal entities and country within remit.
• Ensure timely accurate reporting of all financials tied to payroll processing to include posting directly to the P&L for Salary and Wages and Balance Sheet accounts. Assist Country Financial Controller in preparing financial statements and account reconcilements. Liaise with vendors and Finance to set-up or change all pay or benefit related elements.
• Assist with Managing relationship with local payroll vendor(s) and country specific regulatory and accounting bodies to ensure compliance with all country and work force related laws within remit. Assist with Preparing vendor performance metrics. Escalate issues to Senior HR functional Management.
• Ensure robust operating procedures and document management practices are prepared, maintained and followed for all functions to comply with corporate policies, tax authorities, bank authorities and other statutory agencies within remit
• Support overall HR International Operations by cross training on a regular basis on country payrolls outside of remit. Provide back up support where necessary with direction from HR Operations Senior Management.
• Support Regional projects as directed by Head of International HR Operations. Support local HR Country Managers on ad hoc requests as approved by Head of International HR Operations. Prepare Monthly HR Management Dashboard on operational metrics and performance for Head of Global HR Operations and HR Chief Operating Officer.
• Assist in Leading Client Relationship meetings with country stakeholders in remit to review performance and track actionable items.

Requirements:

• Good organisational/prioritisation skills, working effectively to numerous deadlines
• Experience of German payroll and benefits tax legislation and regulatory requirements
• German language skills both written and spoken
• Ability to proactively manage risk and implement/maintain effective controls in an ever-changing environment
• Experience of managing and building effective working relationships with third party outsourced service providers/vendors
• Strong written and verbal communications skills
• Highly proficient in Excel and data analysis tools
• Ability to work independently with limited day to day supervision
• Keen to constantly challenge and process improve
• Experience of working in a large organisation but not necessarily in the Financial Services Sector

What we offer?

• Challenging, fun and cooperative environment
• Private medical care
• Life insurance
• Pension plan
• Social and charity events
• Multisport cards and cinema tickets
• Employee Referral Program
• Opportunity to work within an international and multicultural environment.
• Highly competitive benefits package including pension and private medical cover.
• Discounts on a range of local retailers.
• Opportunity to join site wide networking groups.
• Opportunity for development by taking part in process improvement, mentoring programmes and internal training.