Event Coordinator (parttime)

Location: Netherlands

SIRE Life Sciences® is the market leader in life science recruitment. We believe the recruitment market needs to gear up in technology and continues innovation. We like technology, in a life science market driven on science, we couldn’t stay behind; we drive Recruitment Science. Investing a majority of our turnover in technology enables us to use unique Resource Technologies. By using highly advanced algorithms, we enable our team of Resource & Data Strategists© to maintain the most advanced, detailed and complete Life Sciences network in Europe. This big data enables us to work Reverse Recruitment©: we first analyze the market in-depth before we go out to the market. Because we analyze the whole market, we can compare facts and data. This enables us to do Facts & Big Data Recruitment©, making sure we, or better yet, you find the right career!

THE COMPANY

Our client is a professional Biotechnology and Pharmaceutical organization, based in Noord-Brabant Netherlands.

The company is a well known company in the pharmaceutical industry.

ROLE DESCRIPTION

We are looking for a Training Coordinator 60% to join our dynamic team in Breda, the Netherlands.
(Temporary Contract for 12 months, with change for extension)

Training Coordinator will be accountable for:
• Organizing and coordinating all European Training Programs for the Commercial organization to ensure process and program quality
• Accurate and timely systems administration and management (LMS, Cognos, SAP/eFinity)
• High standard of administrative support for the L&D team

RESPONSIBILITIES

Course Coordination
• Collect & consolidate participant nominations from local affiliates
• Meeting Rooms: External or internal, room layout, A/V, catering
• Hotel Rooms: Block bookings & corresponding coordination
• Event scheduling based on an annual plan and/or ad-hoc
• Faculty: Vendor and/or internal trainer scheduling (incl. accommodation)
• Ordering & checking materials from printers, incl. managing stock & shipping of materials
• Other 3rd Parties: Coordinate services from training vendors (e.g. self-assessments, 360° etc.)

Communications
• Event communications and publicity with countries and participants
• Course confirmation communications, handling logistical queries, cancellations & waitlists
• Maintenance of SharePoint site with program information

Administration
• Liaison with US on Learning Management System (LMS) entries and changes
• Raising Purchase Orders (POs), processing invoices and budget tracking

Metrics & Reporting
• Reporting using survey software and LMS/Cognos, e.g. program enrollment status tracking’s)
• Assist Learning & Performance Professional in producing program metrics for business updates

REQUIREMENTS

1. Experience
• Minimum 5 - 10 years administration experience in an International environment, preferably in a training role
• Demonstrates high level of systems administration experience, ideally having experience with a Learning Management System (LMS), SAP for raising POs and invoice processing,
• Sharepoint

2. Skills
• Project coordination skills
• Strong organization and time management skills
• Strong communication skills, incl. proficiency in English language verbal and written
• Proficient with Microsoft Excel, Word, PowerPoint and Outlook

Training Coordinator should be:
• Customer Focus – Listens and understands needs of internal customers across different geographies and is highly responsive
• Interpersonal Savvy – excellent interpersonal communication skills, with the ability to interface with individuals from a variety of cultures across Europe and the US
• Organized and great planner – Ability to set priorities and to handle multiple tasks
• Take initiative and pro-actively suggesting new ideas, approaches to max efficiency and effectiveness
• Able to work independently as supporting a team that is located in another country Switzerland)

Are you interested and do want to apply for this role, please fill out your application via the apply button below and contact Rosa Markus.