Job description:
As an Administration Specialist, you will be responsible for ensuring the highest quality along with the smooth workflow of ongoing tasks in our office in Cracow, supporting employees both US and Poland, and closely working with Andea’s executive team.
About Andea:
Andea specializes in delivering manufacturing technology services and solutions, from conducting technical assessments and providing strategic manufacturing systems to managing global MES rollouts. Our employees are process experts in production and logistics, quality management, and production data analysis. We have successfully delivered hundreds of global manufacturing system implementations in various industries, including; Automotive, Aerospace & Defense, Packaging, Medical Devices, FMCG, and Industrial Machinery & Equipment.
Why Andea:
• Andea provides hands-on management and mentorship by people who have been in the industry for over 20 years and have worked at companies like SpaceX
• Andea is the leading solution implementer of Apriso, considered as best-in-class MES (as stated by Gartner)
• Andea is growing steadily while holding onto and cherishing its small company ideals
• Andea offers multiple career paths and opportunities tailored to each employee
• Andea prides itself on its onboarding process and continuous education options
Duties and Responsibilities:
• Dealing with administrative tasks (ordering office supplies, cooperating with building administration, etc.)
• Delivering the highest standard of support as a first point of contact for Management and Employees
• Managing calendar and meetings (including scheduling meetings, conference and video calls)
• Organizing meetings with clients, team meetings and events
• Preparing and maintaining company documents
• Preparing Power Point presentations
• Coordinating collection and delivery of letters and parcels
• Determining the administration issues and resolving them accurately to ensure efficient operation of the office
• Maintaining positive relationships and good communication with colleagues and team members
• Taking up any task that comes on the way! It is a developing team with roles that are expanding.
Requirements and Qualifications:
• At least one year of experience on a similar position
• Excellent administrative, planning, and organizational skills with the ability to work under pressure and to tight deadlines
• Excellent knowledge of Word and Excel
• Accuracy and high level of attention to detail in every aspect of work
• Highly client service and quality-oriented mindset
• Ability to be proactive and take the initiative
• Excellent social skills; communicative and open to new challenges
• Professional approach to work, strong sense of responsibility
• Very good knowledge of English (B2/C1)
What We Offer:
• Employee development & training
• Competitive salary
• Positive non-corporate company atmosphere
• Ability to acquire new skills in a fast-growing and promising field
• Flexible form of employment adjusted to individual preferences
• Wide range of employee benefits (LUX MED, Multisport, life insurance)
• Free coffee, water, and wide range of drinks in the office cantina
• Comfortable modern office with on-site parking in a convenient location, and dedicated room for relax.
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