Gorilla is a 22 year-old web design and development agency specializing in ecommerce for multi-channel companies. We have a unique group in a client-driven culture looking to expand our reach to exceed the expectations of our clients.
Gorilla is seeking a part-time Office Administrator to join our team in Wroclaw. This individual will be responsible for coordinating office operations to ensure a well-functioning work space for our employees. The ideal candidate will be extremely organized, detail-oriented and preferably have an administrative background or relevant experience.
Responsibilities:
- Greet and welcome people to the office, determine purpose of their visit, direct or escort them to specific destinations
- Procure and manage all weekly office vendors and services (food/beverages, cleaning, communication, etc.), be responsible office appearance to remain organized and tidy
- Manage the distribution and preparation of mail, messages, and/or courier deliveries, scan legal documents and employee and vendor files. File all paperwork electronically, make paper copies and send to the appropriate recipient
- Process and record employee expense reports, handle documentation needed for tracking business travel
- Arrange company meetings and presentations, plan company/office events
- Perform other administrative support tasks for the management as requested
- Organize and coordinate social corporate events like: Fridays, Summer Party, New Year Party, other social engagement events in cooperation with HR. Collaborates with providers, prepares offers/options for discussion, engage and provide communication
- Works with consulates/visas centers to obtain visas for employees
- Cooperate with local authorities provides background check of employees when needed
- Cooperate with facility administration / building management of the business center as to interventions to solve problems with building facilities and systems
- Coordinate work places for new hires to be organized in time (in cooperation with HR manager, employee’s manager and office sysadmin)
Requirements:
- 1 + years of experience as an Office Administrator, Executive Assistant or related position preferably within a technology company or consulting firm
- Excellent organizational skills and the ability to effectively multitask
- Experience in a variety of administrative and clerical tasks
- Expert level written and verbal communication skills, strong decision making ability and attention to detail
- Ability to interact with all levels of employees in a fast paced environment, ability to handle pressure
- Proficient in Microsoft Outlook, Work, Excel and Power Point
- Bachelor’s degree preferred
- Experience of Corporate event organization, employee relationship and communication
What we offer:
- Part-time role (20 hours per week)
- English classes (covered by company)
- Being a part of an international team
All applications submitted for consideration should be sent in English. Please be informed that we reserve the right to contact only those candidates we deem a fit for the role.
By submitting your resume, you hereby authorize Gorilla to process your personal data included in your job application for the needs of the recruitment process in accordance with the Personal Data Protection Act dated 29.08.1997 (uniform text: Journal of Laws of the Republic of Poland 2002 No 101, item 926 with further amendments)
