HR Specialist (Swedish speaking)

Warszawa

HR Specialist (Swedish speaking)
Warszawa
NR REF.: 1110001

Our client, a leading international company based in Warsaw is currently looking for a talentedHR Specialist with Swedish.

Responsibilities:

• Manage employee personal data where the employee is not empowered to change it themselves, validating any personal data changes with appropriate sign off procedure and validating any documentation required
• Process changes to organisation units in Workday, identifying the need to create/delimit/change an organisation unit resulting from other transactions and administering the changes to the new structure
• Support position management within Workday, creating, editing and ending appointments and positions, ensuring the requestor is notified of the action and the employee is informed if applicable
• Manage Workday job change processes and required documentation resulting from promotions, demotions, lateral transfers, fixed term contract extension, etc.
• Utilise existing templates, file signed documentation electronically and liaise with downstream providers were required (e.g. payroll and benefits)
• Work with in-country HR to manage transfers to affiliates, generating contract documentation and supporting manual payroll and benefits activities, as appropriate
• Manage employment verification to confirm employee details to 3rd parties on request, generating approvals and producing verification statement
• Support managers with probation period administration and documentation, and manage required transactions resulting from a new hire no-show
• Use the HR knowledge base and internal work instructions to ensure that processes are executed correctly and customer guidance is provided in an effective and consistent manner
• Perform data quality checks on employee data in Workday, manage the list of errors, discover data gaps and liaise with Employee/Manager or Local HR to correct data when applicable
• Support in-country HR teams with completion of time/leave corrections within the system and generation/distribution of electronic payslips as required (TBC)
• Effectively operate financial and SOX controls, checking to ensure that all appropriate approvals are in place where needed to support HR transactions
• Work with Talent Acquisition teams to execute new hire data entry processes, including externally managed resource data entry/tracking requirements as appropriate
• Look for opportunities to improve process execution and technology usage, working with WFA Global Process Owner (GPO) to prioritise and implement improvements
• Support expanded provision of HR Services from offshore teams by building customer trust in the Regional HR Centre’s ability to deliver and supporting the incorporation of new services and countries/customers

Qualifications

• Experience supporting HR processes and transactions, ideally in Workday
• Keen attention to detail and focus on data accuracy
• Understanding of common HR and service centre enabling technologies – e.g. case management, telephony and online user portals
• Able to communicate fluently in English
• Additional language skills required – fluency in Swedish
• Additional language skills desired but not required – German, Spanish, French and Italian
• Demonstrated ability to manage competing tasks efficiently and prioritise workload within a matrixed team environment
• Enjoys working as part of a lively and hard-working team, performing together under pressure to meet monthly payroll deadlines
• Experience in Microsoft applications
• Highly developed communications, organisation and interpersonal skills
• Proven ability to work with confidential data
• Experience of delivering against Service Level agreements, including working with third party providers to meet work deadlines
• Ability to think analytically and effectively problem solve using creative solutions
• Previous experience with payroll management is desirable but not essential

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