Executive Assistant

- Proactively looking for opportunities to support the MD
- Supporting the MD in effective time and agenda management
- Providing support for the meetings (booking, confirming, refreshments, showing the guests in, etc.)
- Actively participating in the MD’s business trips planning, arranging travels, including flights, hotels and taxis, providing itineraries
- Screening the incoming calls, correspondence, inquiries and requests; filtering out the less relevant and handling the appropriate ones
- Screening the incoming calls, correspondence, inquiries and requests; filtering out the less relevant and handling the appropriate ones
- Dealing with incoming and outgoing email, faxes and post
- Looking after the whole Warsaw office, dealing with the cleaning personnel, making sure the office is well cared for and in order
- Liaising with the suppliers and other external institutions

- no more than 2 years of experience in providing assistant support to executives
- Fluent English, written and spoken
- Able to deal with confidential issues
- Actively taking the role of a person responsible for whatever administrative issues that may arise
- Very good communication skills
- Very good organisational skills
- Perfect time management