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CONTRACTS ADMINISTRATOR

During Polska Sp. z o. o.

Gdańsk, pomorskie

Opis stanowiska pracy

The desired candidates will need to have between 10-15 years’ experience in the FIDIC, JCT, NEC and other

international standards of large scale international projects, across a number of different industries

including construction, civils, infrastructure, transports, rails, with employment on large to mega projects.

 

SITUATION IN ORGANIZATION

Reports to the Project Manager and functionally to the Head Office Contract Manager

 

TASK DIMENSIONS

To be in charge of establishing and administrating contracts in direct liaison with the concerned Project Manager for respectively:

  • New contracts in the field of civil works and
  • Existing monitoring and engineering contracts.

 

The position may require handling additional contracts during the development of the Project, as per requests

from the hierarchy.

The Contracts Administrator shall be able to handle in duet with the Scheduler complex contractual events

linking to EOT.

 

ACCOUNTABILITIES 

  • Will be evaluated on his/her capacity to apply Project procedures in particular and to perform his/her tasks in strict accordance with Company Policy and local legal constraints. Shall be responsible to report and record all necessary deviations (single source,etc.) for future audits.
  • As service provider to the Project, ensure that communication and internal coordination between the Project members is effective with respect to contractual issues; supportive role for other Project members in relation with contractual issues and participate in drafting scope of works or other technical contract documents, if required.
  • Strictly adhere to Company Code of conduct, with a highly cost effective pro-active thinking.
  • Ensure that Company duties as per the Contracts are properly fulfilled (timely notifications, payments, etc.) and that Subcontractor's default is properly and timely recorded.
  • Shall be responsible to work following the Project priorities and objectives (with the support of the Head Office Contracts Manager) in order to ensure that contracts administration tasks do not hamper the progress/schedule of the Project. 

 

ACTIVITIES

The service will include and shall not be limited to: 

  • Liaising continuously with the team and notably with the Project Engineer and/or Project Manager in charge; working under the guidance and instructions of the Project Manager under the supervision and with the support of the Head Office Contracts Manager ;
  • Performing all the contractual issues and administrating the contracts she/he is in charge of, in accordance with Company rules and international practice;
  • Liaising with other departments (notably Legal and Project control) for specific issues.
  • Being proactive towards the Project team to identify and mitigate the risk of claim and change orders by Subcontractors;
  • Proposing contractual solutions (incentive/penalties schemes, payment schemes, negotiations) to improve the contractual performance of the Subcontractors;
  • Management of variations: maintaining logs of change orders requests and identified variations to be submitted to the Owner;
  • Anticipate and take all necessary measures to prevent variations to contracts; evaluate change orders requests, claims and propose recommended answers to the subcontractors;
  • Participating in meetings and be responsible for the minutes: progress meetings with Owner and Subcontractor(s), internal coordination meetings, change orders meetings;
  • Performing reporting tasks: Project Contracts Status Report daily update, Project Weekly & Monthly reports input for contracts, ad-hoc reporting at Management request. 

 

The tasks will include and shall not be limited to: 

  • Producing Change Orders and Amendments to the contracts, reviewing and/or draft the Change Order Instructions from Company;
  • Reviewing & analyzing various claims, requests for changes and variations to the contract; providing effective and efficient advice to the Project team about their validity;
  • reviewing Owner and Subcontractors correspondence with respect to contractual impact.
  • Prepare recommended responses. Initiate, draft and/or review correspondence to Owner/Subcontractors;
  • Maintaining various logs of claims, change orders requests and identified variations;

  

Requirements: 

  • 10-15 years’ experience
  • native language: Polish/Czech Republic
  • Fluent in English and Italian (speaking and writing).
  • Bachelor Degree in Engineering or Construction Law
  • Capable of independently negotiating complex contractual issues / able to influence and persuade
  • Communicative person / team player which shows interest to the operational side of the work. Pragmatic and keen to report problems to management (priorities, blocking points).

Prezentacja firmy

During Polska Sp. z o.o. (Nr Rej. Agencji 15357) – jest częścią holdingu... Rozwiń

Dodatkowe informacje

Ostatnia aktualizacja:
23/10/2016
Wymiar etatu:
Pełny etat
Rodzaj umowy:
Na czas nieokreślony
Liczba wakatów:
1
Min. doświadczenie:
Ponad 10 lat
Min. wykształcenie:
Wyższe magisterskie
Branża / kategoria:
Praca Prawo / Prokuratura, Praca Inżynieria, Praca Kadra zarządzająca, Praca Top management, Praca Analityka

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