Accounts Payable Specialist
Katowice Accounts Payable Specialist
Katowice
NR REF.: 1085690
At Guardian , we share one Vision – to create value for our customers and society, and to constantly innovate to improve the value we create. Guardian and its family of companies employ 17,000 people that live and work in over 25 countries across five continents, playing diverse roles in multiple industries.
Guardian is a subsidiary of Koch Industries - one of the largest private companies in America with a presence in about 60 countries, employing more than 120,000 people worldwide. Based in Wichita, Kansas, Koch owns a diverse group of companies involved in refining, chemicals, and biofuels; forest and consumer products; fertilizers; polymers and fibers; process and pollution control equipment and technologies; electronics; information systems; commodity trading; minerals; energy; glass; ranching and investments.
By applying the same shared values that unleash prosperity in free societies – such as value creation, integrity, responsibility, free speech and tolerance – we encourage each other to take initiative and to challenge.
One team with one ultimate goal: One World. Made Better.
The AP Specialistwill be reporting directly to AP Manager and will be working closely with the AP team and European Operations.
RESPONSIBILITIES IN AP Department:
•Receive and review invoices and/or other documentation for completeness and compliance with defined policies and procedures
• Code, verify and process invoices according to defined policies and procedures in ERP systems
•Follow up on statements and other discrepancies regarding payment of invoices
•Reconciliation and analysis of account balances during month end process
•Maintain logs, enter and balance account data, generate statistical summary reports as required
•Ensure proper matching of invoices and maintaining the AP GL .
•Log and follow up of issues related to invoices not matched within the system
•Perform bi-monthly vendor payments and follow-up via Electronic Banking systems
•Ensure vendor payments are properly forecasted and signed by relevant parties in a timely manner
•Vendor Master Data maintenance, ensure accuracy of the Vendor Master Data in the ERP systems
•Validation of Vendor related data prior to entering in the ERP system
•Compliance screening of vendors for every addition / change to the VMD
•Validation of correctness of banking information and that the data is sufficient for wire transfers
•Perform Program Administrator activities for the company’s Credit Card program
•Perform T&E compliance check, ensure expense reports are reviewed, checked for compliance in line with •Internal Control and Compliance Standards and the applicable Business Travel Policy
•Contribute to Credit Card program cycle close process, ensure cycle close activities are performed and that relevant information is communicated to the internal customers
•Perform Expense Report System administration tasks
•Perform month end accounting entries for our internal customers
•Interact with the Tax team for VAT and Intrastat related purposes and with the Central Accounting team for audit and statutory account information
•Ensure that internal and external queries are accurately resolved in a timely manner
•Actively participate with the team to contribute to process improvements
QUALIFICATIONS
•Excellent interpersonal skills
•Bookkeeping skills
•Analytical and problem solving skills
•Effective verbal and listening communication skills
•Attention to detail and high level of accuracy
•Very effective organizational skills
•Effective written communication skills
•Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email at a highly proficient level
•2+ years of experience in a full AP cycle capacity
•3+ years degree; Accounting preferred
•Fluent in English and very good knowledge of second language: Hungarian, German or Spanish
Katowice
NR REF.: 1085690
At Guardian , we share one Vision – to create value for our customers and society, and to constantly innovate to improve the value we create. Guardian and its family of companies employ 17,000 people that live and work in over 25 countries across five continents, playing diverse roles in multiple industries.
Guardian is a subsidiary of Koch Industries - one of the largest private companies in America with a presence in about 60 countries, employing more than 120,000 people worldwide. Based in Wichita, Kansas, Koch owns a diverse group of companies involved in refining, chemicals, and biofuels; forest and consumer products; fertilizers; polymers and fibers; process and pollution control equipment and technologies; electronics; information systems; commodity trading; minerals; energy; glass; ranching and investments.
By applying the same shared values that unleash prosperity in free societies – such as value creation, integrity, responsibility, free speech and tolerance – we encourage each other to take initiative and to challenge.
One team with one ultimate goal: One World. Made Better.
The AP Specialistwill be reporting directly to AP Manager and will be working closely with the AP team and European Operations.
RESPONSIBILITIES IN AP Department:
•Receive and review invoices and/or other documentation for completeness and compliance with defined policies and procedures
• Code, verify and process invoices according to defined policies and procedures in ERP systems
•Follow up on statements and other discrepancies regarding payment of invoices
•Reconciliation and analysis of account balances during month end process
•Maintain logs, enter and balance account data, generate statistical summary reports as required
•Ensure proper matching of invoices and maintaining the AP GL .
•Log and follow up of issues related to invoices not matched within the system
•Perform bi-monthly vendor payments and follow-up via Electronic Banking systems
•Ensure vendor payments are properly forecasted and signed by relevant parties in a timely manner
•Vendor Master Data maintenance, ensure accuracy of the Vendor Master Data in the ERP systems
•Validation of Vendor related data prior to entering in the ERP system
•Compliance screening of vendors for every addition / change to the VMD
•Validation of correctness of banking information and that the data is sufficient for wire transfers
•Perform Program Administrator activities for the company’s Credit Card program
•Perform T&E compliance check, ensure expense reports are reviewed, checked for compliance in line with •Internal Control and Compliance Standards and the applicable Business Travel Policy
•Contribute to Credit Card program cycle close process, ensure cycle close activities are performed and that relevant information is communicated to the internal customers
•Perform Expense Report System administration tasks
•Perform month end accounting entries for our internal customers
•Interact with the Tax team for VAT and Intrastat related purposes and with the Central Accounting team for audit and statutory account information
•Ensure that internal and external queries are accurately resolved in a timely manner
•Actively participate with the team to contribute to process improvements
QUALIFICATIONS
•Excellent interpersonal skills
•Bookkeeping skills
•Analytical and problem solving skills
•Effective verbal and listening communication skills
•Attention to detail and high level of accuracy
•Very effective organizational skills
•Effective written communication skills
•Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email at a highly proficient level
•2+ years of experience in a full AP cycle capacity
•3+ years degree; Accounting preferred
•Fluent in English and very good knowledge of second language: Hungarian, German or Spanish
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