Team Assistant Asset Management

Company Description

Grafton Recruitment - Located in: Warszawa ; Number of employees: 80 - http://www.grafton.pl

Job Description

For our Client, international company from Real Estate sector, we are looking for a Team Assistant Asset Management

Responsibilities:

• Provide comprehensive administration support to the Asset Management (AM) Leader and his team
• Ensure telephone coverage, conference calls, meetings and travel arrangements for Asset Management team (flights, hotels, visas, trains, car bookings, expense submissions, etc.)
• Maintain calendar of Asset Manager
• Scan documents and make photo-copies
• Co-ordinate IT support for the AM Department, communication with IT Help Desk
• Update contacts (business cards) in Sales Logic system
• Purchase laptops and other IT equipment for new AM hires
• Manage approving process of Purchase Order numbers and invoices processing
• Track and evidence documents for signature
• Help to prepare accurate presentations, charts and reports
• Work closely with the other administrative assistants across Europe
• Organize events, visits from other offices, off sites and conferences
• Help to coordinate AM web pages updating
• Handles special projects as assigned
• Support the all documents and invoices filing, coordination with external suppliers of the AM team, liaison with partners and contractors
• Act as project-coordinator as needed for the Asset Managers